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Posted By Wilmington NC Business Directory Wilmingtonlist on 07-26-2024 4:12 PM

Description

Position Description

 

The purpose of this position is to provide clerical and administrative support to the Housing and Neighborhood Services Department by responding to customer inquiries as well as performing other departmental and organizational duties. This is accomplished by receiving phone calls, greeting and directing walk-in visitors, creating and distributing correspondence, copying, faxing, making travel arrangements, distributing mail, completing reports, preparing minutes, maintaining office supply inventory, completing departmental purchase orders, processing reimbursement requests and invoices, assisting with budget preparation, preparation of website updates and monitoring public interface, and maintain records and files. Other duties include monitoring the budget, keeping employees informed of work-related activities, assisting other departments, maintaining employee records, and providing back-up for other clerical staff. 

 

Typical Tasks

 

Provides administrative support for the Housing and Neighborhood Services Department director by answering the phone, screening and referring callers, scheduling appointments and maintaining the calendar, locating and providing information to citizens, maintaining the department filing system, typing, printing, and distributing departmental correspondence, making travel arrangements, distributing mail and maintaining records and filing systems.

Provides clerical support to the department by faxing and copying documents; publishing legal notices and affidavits, attending meetings and taking minutes of the meetings and assisting with logistics; maintaining documents and registration files; and ordering and maintaining office supplies.

Coordinates the preparation and submission of regularly scheduled information such as payroll, budgets, requisitions and purchase orders, and grant applications, assist with the Human Services Grant contract documents, budgets, and requisitions, and assists or coordinates special projects.

 

Qualifications

 

Education and Experience: 

High School Diploma or equivalent and minimum of 1 year of experience performing administrative functions for a department. 

  

Other Requirements

Valid Drivers License

 

 

 

Our Core Values: 

INCLUSION | COLLABORATION | CREATIVITY | ACCOUNTABILITY

 

Our Mission Statement:  Through forward-thinking policies and responsible stewardship, we are creating a better city every day with excellent core services and quality of life for all.

 

What we offer:

The City of Wilmington believes that employees are one of our most important resources.  We offer an excellent salary and competitive benefits package to serve the needs of our employees and their families.  Our benefits package includes:  

• Comprehensive medical, dental, and vision insurance + many other insurance options
• Excellent retirement benefits, including a city provided 4.5% contribution each pay period into a 401(k) account and automatic enrollment into the North Carolina Local Government Employees’ Retirement System
• Employer-paid health & wellness clinic  
• Paid sick and vacation leave + 13 paid holidays per year
• 6-weeks paid parental leave
• Paid volunteer & blood donation leave to give back to our community
• Flex schedule and telework availability, depending on your position
• Professional development trainings & leadership initiatives 
• Tuition assistance benefits

 

Applicant Status Updates:  After the closing date for this position, applications will be screened by Human Resources. Applicants who meet the minimum and/or preferred qualifications will be referred over to the hiring department.   All updates regarding an application can be viewed through your applicant portal.   

 

Health Benefits are offered to employees working at least 30 hours per week. 

Health Insurance - The City offers two options for health coverage: a standard PPO plan and a High Deductible Health Plan with an associated Health Savings Account. Coverage becomes effective the first day of the month following 30 days of employment for employees and their eligible dependents. Both you and the City contribute to the overall cost of coverage.  
Dental Insurance - Coverage becomes effective the first day of the month following 30 days of employment. Employees, their spouse and dependent children are eligible for coverage.

Life Insurance - The city pays to provide coverage valued at one times your annual salary. Supplemental insurance is available for employees to purchase. Optional coverage for dependents is also available for purchase.

Retirement:
 - NC Local Government Retirement System - All benefits eligible employees make a mandatory 6% contribution every pay period.

 - Deferred Compensation – The city contributes an amount equal to 4.5% of the annual salary to either the 401(k) or 457 plans regardless of employee contribution. Employees may choose to contribute additional money to the deferred compensation plans, without a match from the City, within the IRS guidelines.

 

Paid Leave (offered to employees working at least 1,000 hours annually*): 
 - Sick Leave - 12 days accrued each year

 - Annual Leave - Accrual based on years of service and classification. Employees can earn from 10 to 24 days each year.
 - Holidays - 12 paid holidays annually
 - Paid Parental Leave - Six weeks of paid leave for the birth, adoption or placement of a child (must run concurrently with FMLA).

*Part-Time Employees will earn paid leave benefits on a pro-rated basis.

Miscellaneous:
- Tuition reimbursement 
- Employee Assistance Program

- Short & Long Term Disability

- Cancer & Critical Illness

- Accident Insurance

- Whole Life Insurance
- Credit Union membership

 

Note: The City of Wilmington is on a bi-weekly pay cycle. New employees should expect to recieve their first paycheck approximately 3 weeks after their start date.
 

**This is intended to be a brief overview of the benefits offered. Please visit our website at https://www.wilmingtonnc.gov/departments/human-resources/benefits-and-forms for more information.**

 

01

Each applicant must complete this supplemental questionnaire as a part of the application screening process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes

02

Which best describes your highest level of education?

• High School Diploma or GED
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate Degree
• None - N/A

03

How many years of experience do you have performing administrative functions for a department or business?

• I have no experience
• less than 1 year
• 1 year to less than 3 years
• 3 years to less than 5 years
• 5 years to less than 10 years
• 10 years or more

04

Please identify the company/agency/organization where you gained the experience described in question #3. Note: These employers must be listed in the work history section on your employment application to receive credit. Entering "N/A' or "See Resume/Application" does not qualify as an acceptable response.

05

The hiring salary for the position is posted on the job posting. Salary determination is supported by budget availability and qualifications of the candidate to maintain internal equity. Please acknowledge that you understand this process.

• Yes
• No

06

Do you have a valid Drivers License?

• Yes
• No

07

Do you have experience assisting with contracts or grants?

• Yes
• No

08

Please briefly describe any experience you have assisting with contracts or grants.

09

Do you have any experience working with Tyler Munis? Please note this is not a requirement of the position.

10

The hiring salary for the position is posted on the job posting. Salary determination is supported by budget availability and qualifications of the candidate to maintain internal equity. Please acknowledge that you understand this process.

• Yes
• No