• Send SMS
• Send Email
• PDF
• Send Query

Posted By Wilmington NC Business Directory Wilmingtonlist on 07-26-2024 4:32 PM

Description

Position Description

 

The purpose of this position is to ensure that needed goods and services are acquired at the best value, to ensure departments have the necessary equipment to achieve their goals and objectives, and to administer through regular and special buying programs.  This is accomplished by creating bid documents and purchase orders, verifying funding, administering the procurement process, working with vendors, monitoring contracts, monitoring purchases, reviewing budgets and expenditures, and training employees.  Other duties include maintaining the website and various databases.

 

 

Typical Tasks

 

• Creates bid documents and purchase orders by drafting specifications, creating bid folders, drafting advertisements for the City’s website, conducting bid openings, monitoring department feedback for problems, negotiating rates, evaluating contract information, working with departments, inputting financial data, creating files and databases, and monitoring all processes.
• Assists with budget activities by researching and obtaining data for budget development, assisting or developing goals and objectives, preparing estimates, tracking and reviewing expenditures, presenting proposals for approval, authorizing payments and monitoring expenditures for recommended adjustments.
• Prepares formal and informal bid documents; evaluates and recommends selection of vendors; meets with vendors to discuss requests for proposals; prepares relevant purchasing reports to present information to appropriate committees of governing board;
• Manages surplus property; reviews surplus items for disposal and processes for disposal; handles customer inquiries about surplus property. 
• Processes purchase requisitions that involve ensuring accuracy of information; determines method of pricing requested items; decides if requisitions are valid and complete prior to processing and approving.
• Performs other related duties as assigned.

 

Qualifications

Education & Experience 
Associate’s degree and one year of relevant experience, or equivalent combination of education and experience.

Additional Qualifications

• Must be bondable; Valid Driver's License
• Certified Local Government Purchasing Officer (CLGPO) designation or the ability to earn this level certification within 5 years of hire.

Thorough knowledge of professional purchasing and inventory practices and procedures for municipal operations; thorough knowledge of applicable laws, regulations, and statues which govern municipal purchasing programs; thorough knowledge of personal computers and word processing, spreadsheets, and electronic information software;  general knowledge of standard office procedures, practices, and equipment and electronic purchasing; general knowledge of business methods and markets; ability to write clear and concise specifications; ability to establish effective working relationships with other officials, vendors, and the general public; ability to express ideas clearly and concisely, orally and in writing.

 

 

Our Core Values: 

INCLUSION | COLLABORATION | CREATIVITY | ACCOUNTABILITY

 

Our Mission Statement:  Through forward-thinking policies and responsible stewardship, we are creating a better city every day with excellent core services and quality of life for all.

 

What we offer:

The City of Wilmington believes that employees are one of our most important resources.  We offer an excellent salary and competitive benefits package to serve the needs of our employees and their families.  Our benefits package includes:  

• Comprehensive medical, dental, and vision insurance + many other insurance options
• Excellent retirement benefits, including a city provided 4.5% contribution each pay period into a 401(k) account and automatic enrollment into the North Carolina Local Government Employees’ Retirement System
• Employer-paid health & wellness clinic  
• Paid sick and vacation leave + 13 paid holidays per year
• 6-weeks paid parental leave
• Paid volunteer & blood donation leave to give back to our community
• Flex schedule and telework availability, depending on your position
• Professional development trainings & leadership initiatives 
• Tuition assistance benefits

 

Applicant Status Updates:  After the closing date for this position, applications will be screened by Human Resources. Applicants who meet the minimum and/or preferred qualifications will be referred over to the hiring department.   All updates regarding an application can be viewed through your applicant portal.   

 

Health Benefits are offered to employees working at least 30 hours per week. 

Health Insurance - The City offers two options for health coverage: a standard PPO plan and a High Deductible Health Plan with an associated Health Savings Account. Coverage becomes effective the first day of the month following 30 days of employment for employees and their eligible dependents. Both you and the City contribute to the overall cost of coverage.  
Dental Insurance - Coverage becomes effective the first day of the month following 30 days of employment. Employees, their spouse and dependent children are eligible for coverage.

Life Insurance - The city pays to provide coverage valued at one times your annual salary. Supplemental insurance is available for employees to purchase. Optional coverage for dependents is also available for purchase.

Retirement:
 - NC Local Government Retirement System - All benefits eligible employees make a mandatory 6% contribution every pay period.

 - Deferred Compensation – The city contributes an amount equal to 4.5% of the annual salary to either the 401(k) or 457 plans regardless of employee contribution. Employees may choose to contribute additional money to the deferred compensation plans, without a match from the City, within the IRS guidelines.

 

Paid Leave (offered to employees working at least 1,000 hours annually*): 
 - Sick Leave - 12 days accrued each year

 - Annual Leave - Accrual based on years of service and classification. Employees can earn from 10 to 24 days each year.
 - Holidays - 12 paid holidays annually
 - Paid Parental Leave - Six weeks of paid leave for the birth, adoption or placement of a child (must run concurrently with FMLA).

*Part-Time Employees will earn paid leave benefits on a pro-rated basis.

Miscellaneous:
- Tuition reimbursement 
- Employee Assistance Program

- Short & Long Term Disability

- Cancer & Critical Illness

- Accident Insurance

- Whole Life Insurance
- Credit Union membership

 

Note: The City of Wilmington is on a bi-weekly pay cycle. New employees should expect to recieve their first paycheck approximately 3 weeks after their start date.
 

**This is intended to be a brief overview of the benefits offered. Please visit our website at https://www.wilmingtonnc.gov/departments/human-resources/benefits-and-forms for more information.**

 

01

Each applicant must complete this supplemental questionnaire as a part of the application screening process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes

02

Do you have a valid Drivers License?

• Yes
• No

03

Which best describes your highest level of education?

• High School Diploma or GED
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate Degree
• None - N/A

04

How many years of full-time purchasing experience do you have working with various types of commodities and services? This experience can include any of the following: -Creating bid documents and purchase orders -Verifying funding -Administering the procurement process -Working with vendors -Monitoring contracts and purchases -Reviewing budgets and expenditures -Training employees

• I have no experience
• less than 1 year
• 1 year to less than 3 years
• 3 years to less than 5 years
• 5 years to less than 10 years
• 10 years or more

05

Please identify the company/agency/organization where you gained the experience described in question #4. Note: These employers must be listed in the work history section on your employment application to receive credit. Entering "N/A' or "See Resume/Application" does not qualify as an acceptable response.

06

Do you have experience working for a local government/municipality?

• yes
• no

07

Do you currently have a Certified Local Government Purchasing Officer (CLGPO) designation or the ability to earn this level certification within 5 years of hire?

• Yes
• No

08

Please indicate the type(s) of governmental work experience that you have (responses should be supported by experience detailed on the application).

• Local / Municipal Government (City or County)
• Public School / University
• State Government
• Federal Government
• other ( contract worker for government agency)
• I have no experience working for a government agency

09

The hiring salary for the position is posted on the job posting. Salary determination is supported by budget availability and qualifications of the candidate to maintain internal equity. Please acknowledge that you understand this process.

• Yes
• No